Copyright: Copyright © 1994 Extensions Software Corporation
Citation: All Rights Reserved Worldwide


Contents

Introduction

Features

Requirements

Licensing

Upgrades

Disclaimer

Operation

In-Out Display

Administration

System Setup

In-Out Setup

Activity Log

Error Log

User Log

Import User Names

Reindex Databases

Summarize Databases

Technical

Installation

Support

Release Notes

Acknowledgements


F6 Find

The F6 key or Find menu/toolbar option allows you to search for a particular user name. Note that the search entry may be a partial text entry.


Features

The x-OUT4 Network In-Out Tracking System from Extensions Software Corporation provides a low-cost, easy-to-use, simple-to-maintain method of keeping tabs on the office in-out status of employees and network users.

The x-OUT4 Network In-Out System includes many features designed to provide complete status tracking of employees and network users. These features include the following:

In-Out Status Display

Display Sort Options

Optional User Comments and User Contacts

User Setup for Color, Font, and Default Comment/Contact Information

Built-in Administration System

Activity Log (audit trail)

Error Log (should any occur)

System Setup

In-Out Setup

User Log and Management

Import User Names from Text File

Reindex Databases Function

Summarize Databases Funtion

International Date and Time Options

Network-Aware of Novell NetWare®


Licensing

The x-OUT4 Network In-Out Tracking System is priced per software license type and maximum number of total users.

A server license allows installation and use of x-OUT4 on a single file server and is priced as follows:

License Type	Total Number of Users	Price Each
Single-Server	001 to 025	$ 249.00
Single-Server	026 to 050	$ 349.00
Single-Server	051 to 100	$ 449.00
Single-Server	101 to 250	$ 549.00
Single-Server	Unlimited	$ 649.00

A site license allows installation and use of x-OUT4 on an unlimited number of file servers at any single site location and is priced as follows:

License Type	Total Number of Users	Price Each
Site	Unlimited	$ 2799.00

An enterprise license allows installation and use of x-OUT4 on an unlimited number of file servers at an unlimited number of locations within a single company or enterprise and is priced as follows:

License Type	Total Number of Users	Price Each
Enterprise	Unlimited	$ 4799.00

x-OUT4 may be purchased directly from Extensions Software Corporation using any of the following payment methods:

Prepayment (check or money order)

Purchase Order

American Express

Optima

MasterCard

VISA

CompuServe SWREG (#4281 - 25 user license)

Purchase of x-OUT4 means that you receive the following:

A license (server, site, or enterprise) to install and use the x-OUT4 software

A diskette with the latest x-OUT4 version plus x-OUT4 serialized license file

Free software updates via CompuServe®

Free technical support via mail, phone, FAX, or CompuServe®

New product notifications and announcements

For more information or to place an order, please contact:

Extensions Software Corporation

224 Thompson Street #165

Hendersonville, NC  28792-2805  USA

704-692-0887 Sales/Support

704-692-8879 FAX

72007,571 CompuServe Email

GO XWARE CompuServe Forum


User Log

User management allows you to view all x-OUT4 users as well as add/change/delete/print users. Information included in the user listing includes the following:

User Name

Admin Access

Alt for All Access

Last Date in x-OUT4

Last Time in x-OUT4

Total x-OUT4 Accesses

User security levels are defined as follows:

Normal Access

Administration Access


In-Out Display

The x-OUT4 main display screen includes a selection menu, an activity toolbar menu, an alpha-numeric toolbar menu, and the in-out listing scrollbox.

The in-out listing may be scrolled by using the keyboard cursor keys or mouse. Additionally, alpha-numeric toolbar menu options and/or keyboard letter keys may be pressed to quickly access in-out information that corresponds to the letter key pressed. For example, press alpha-numeric toolbar button [B] or keyboard letter [B] to advance to user names that begin with the letter B.

Menu and options are displayed according to the security access level of the user. Not all menu options may be available to all users.

Click on any of the following activity toolbar items for a description of each selection:

Function keys F1 through F10 may also be used to access certain menu and activity toolbar options.

User in status is indicated with a green-filled box [image] while user out status is indicated with a red-filled box [image]. Additional displayed information includes user name, checked-out-when time/date, due-back-when time/date, comment information, and contact information.

You can double-click the left mouse button to access the IN-OUT function when the desired user name is highlighted.

You can single-click the right mouse button to quickly go to HOME (the currently logged in user name) in the in-out listing.

In order to resize the in-out display columns, simply drag each column separator to its desired location. x-OUT4 automatically remembers all column sizes as well as the last selected in-out sort for your next x-OUT4 session.


Summarize Databases

The x-OUT4 database summary displays files sizes and number of records for all x-OUT4 database files.


Error Log

The error log keeps track of all user errors, should any occur. The error log may be erased periodically if its file size becomes excessively large.

Error log information includes the following:

Application Type (WIN or DOS)

Error Description

Date of Occurance

Time of Occurance

User Name


F3 Home

The F3 key or Home menu/toolbar option allows you to quickly find the currently logged in (ie, your own) user name in the in-out listing. Note that the right mouse button may also be used to find Home (ie, go to your own name) in the in-out listing.


F2 In-Out

The F2 key or In-Out menu/toolbar option allows you to check the highlighted user in or out. For check-out, you will be prompted to select the following information:

Check-out date defaults to the current date, but you can select a date that is up to five (5) days before or twenty-five (25) days after the current date.

Check-out time defaults to the current time, but you can select any time of day in five (5) minute increments.

Due-back date defaults to the current date/time plus the system in to out increment number of hours, but you can select a date that is up to five (5) days before or twenty-five (25) days after the current date.

Due-back time defaults to the current time plus the system in to out increment number of hours, but you can select any time of day in five (5) minute increments.

Comment and contact information defaults to that as specified in user setup.

You can check-in or check out another x-OUT4 user (ie, act as their alternate) if one of the following conditions is true:

1-You are an alternate for all users

2-You know the desired user's passcode

3-The desired user's passcode is blank


In-Out Setup

In-Out setup allows you to customize certain x-OUT4 operating characteristics for your own network use. These characteristics include the following:

Auto Checkin Users

To let x-OUT4 automatically check in overdue users when the in-out display listing is updated

Default In-Out Increment

The default time interval between checkout and checkin times

Use Novell Fullname

Allows you to utilize user fullnames (in lieu of login names) when operating x-OUT4 on Novell NetWare


Activity Log

The activity log keeps track of all user activities. The activity log may be erased periodically if its file size becomes excessively large.

Activity log information includes the following:

Application Type (WIN or DOS)

Activity Description

Date Occurance

Time of Occurance

User Name


Requirements

Requirements for installation and use of x-OUT4 are as follows:

For Standalone Use

PC running MS/PC DOS 3.10 or higher with Windows in 386 enhanced mode, fixed disk drive, VGA or SVGA color monitor, and laser printer (if printouts are desired).

For NetWare Use

PC workstations running MS/PC DOS 3.10 or higher with Windows in 386 enhanced mode, VGA or SVGA color monitor, laserprinter (if printouts are desired), and Novell 3.11 or higher network operating system.

For Other Networks Use

x-OUT4 may be used on any network which utilizes MS or PC DOS file and record locking techniques. The built-in x-OUT4 entry screen or an external X-WARE4.INI initialization file can be used to identify the user's network login name.


Reindex Databases

x-OUT4 database files may be reindexed in the event they become corrupted. Note that this activity should not be performed while users may be accessing the system.


Installation

Supplied Files:

X-OUT4.EXE	x-OUT4 executable file

X-OUT4.LIC	x-OUT4 license file

X-OUT4.HLP	x-OUT4 help file

X-OUT4.ICO	x-OUT4 icon file

X-OUT4.DLL	x-OUT4 DLL file

BWCC.DLL	Borland custom controls DLL file

CTL3D.DLL	Microsoft 3D controls DLL file

Note that the BWCC.DLL and CTL3D.DLL files may not be needed if they already reside in the Windows subdirectory.

Quick Installation Steps:

1-Create a directory for the x-OUT4 main files

2-Create a directory for the x-OUT4 database and index files

3-Copy the supplied files into the main directory

4-Create a Windows program item for x-OUT4

5-Start x-OUT4

Detailed Installation Steps:

1-Create a directory that will contain the x-OUT4 main files. For network installation, this directory will be READ access for users.

2-Create a directory that will contain the x-OUT4 database and index files. For network installation, this directory must be READ/WRITE access for users.

3-Copy the supplied files into the main directory created in step 1.

4-Create a Windows program item in the program group of your choice (ie, Database Applications). From the Windows Program Manager, select File, and choose New. Sample entries might then be as follows:

Description:	x-OUT4

Command Line:	N:\\APPS\\OUT\\X-OUT4.EXE N:\\APPS\\OUT\\DATA

Working Dir:	N:\\APPS\\OUT

Icon:	N:\\APPS\\OUT\\X-OUT4.ICO

... where you MUST pass to data volume/path to X-OUT4.EXE as shown.

5-Start x-OUT4 by double-clicking on the x-OUT4 icon. If installed for the first time, x-OUT4 will automatically create any missing database and/or index files.


Release Notes

02/07/95 - Version 1.14

1-Modified toolbar BMP's

2-Removed VIEW menu/toobar option

3-Corrected color for In-Out dialog

02/03/95-Version 1.13

1-Changed to Borland style dialogs

2-Changed F3 menu/toolbar option from GO TO to HOME (logged in user name)

3-Changed F5 menu/toolbar option from EXPAND to VIEW

4-Modifed F6 menu/toolbar option Find

5-Added keyboard name string lookup and display

01/30/95 Version 1.12

1-Changed alternate in-out method

2-Added check-out edit capability

3-Changed F3 menu/toolbar option to GO TO the logged in user name

4-Changed right mouse button to GO TO the logged in user name

5-Added Import User Names administration option

6-Fixed New User Access bug in System Setup

01/18/95 Version 1.11

1-Corrected quick-key seek when pressing [P] key

2-Added updates section to Help

3-Added data conversion routines for x-OUT3

01/04/95 Version 1.10

1-Initial public release

2-Integrated with Novell NetWare only


System Setup

System setup allows you to customize certain x-OUT4 parameters for your own network use. These parameters include the following:

System Name

To identify the installation and/or location name

Activity Log

To log all user activities when ON

Error Log

To log all user/system errors (if any) when ON

Access Type

To allow thus new users to access the x-OUT4 system when OPEN

New User Access

To specify Admin or Normal access level provided to all new users

New User Alt for All

To specify whether new users have alternate access for all other users

Date Format

To specify the x-OUT4 date display type as ANSI, British, French, German, Italian, or American format

Time Format

To specify the x-OUT4 time display type as 12 hour (AM/PM) or 24 hour format

Flush Buffers

To enable/disable the DOS memory flush to disk immediately after database records have been added or changed.(on some network systems, disabling this buffer flush activity can speed up x-OUT4 performance)


F1 Help

The F1 key or Help menu/toolbar option accesses this WIndows online help system.

Note that throughout x-OUT4, pressing the F1 key will always call up the x-OUT4 help contents. Individual help buttons in dialogs, however, will normally call up a more specific (relative) x-OUT4 help topic.


Support

Technical support for x-OUT4 is available at no cost to licensed users via the methods shown below.

Mail

Extensions Software Corporation

224 Thompson Street  #165

Hendersonville, NC  28792-2805  USA

Phone

704-692-0887

FAX

704-692-8879

CompuServe

72007,571 (Email)

GO XWARE (Forum)


F7 Sort

The F7 key or Sort menu/toolbar option allows you to change the displayed in-out listing order. The two sorts available are as follows:

1-By user name

2-By in-out status followed by user name


F8 Update

The F8 key or Update menu/toolbar option allows you to refresh (ie, update) the in-out display listing. In effect, this activity will generate a new display based on the latest in-out database information (such as new in-out status from other users).


F9 Print

The F9 key or Print menu/toolbar option allows you to print out the entire in-out listing. Print options include the following:

1-Printout Headings

2-Portrait or Landscape

3-Date and Time Include/Exclude

Note that the printout will be based on the currently selected sort.


F10 Setup

The F10 key or Setup menu/toolbar option allows you to customize your own x-OUT4 in-out display screen. Configurable options include the following:

1-ForeGround Color

2-BackGround Color

3-Font Type

4-Font Size

5-Font Face

6-Default Comment (for check-out)

7-Default Contact (for check-out)


ESC Exit

The ESC key or Exit menu/toolbar option means that you will quit the x-OUT4 Network In-Out Tracking System and return to Windows.


Acknowledgements

MS DOS and Windows are trademarks of Microsoft Corporation

PC DOS is a trademark of IBM Corporation

Novell and NetWare are trademarks of Novell Corporation

CompuServe is a trademark of CompuServe, Inc.

x-OUT4 is Copyrighted (C) 1995 Extensions Software Corporation

All other trademarks are hereby acknowledged.


Disclaimer

Disclaimer Agreement

Users of this program must accept the following disclaimer of warranty:

THIS SOFTWARE AND OPERATIONS GUIDE ARE SUPPLIED AS IS. EXTENSIONS SOFTWARE CORPORATION DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ANY WARRANTIES OF MERCHANTABILITY AND FITNESS FOR ANY PURPOSE. EXTENSIONS SOFTWARE CORPORATION ASSUMES NO LIABILITY FOR DAMAGES, EITHER DIRECT OR CONSEQUENTIAL, WHICH MAY RESULT FROM THE USE OF THIS SOFTWARE.

Ombudsman Statement

Extensions Software Corporation is a member of the Association of Shareware Professionals <ASP>. The ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, the ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please contact:

ASP Ombudsman

545 Grover Road

Muskegon, MI 49442-9427 USA

616-788-2765 FAX

70007,3536 CompuServe


Upgrades

x-OUT3 to x-OUT4

Licensed x-OUT3 for DOS users may upgrade to x-OUT4 for Windows and receive full credit for their initial x-OUT3 purchase. Note that this is a one-for-one license upgrade (ie, a single x-OUT3 license upgraded to a single x-OUT4 license).

x-OUT4

Licensed x-OUT4 users receive an X-OUT4.LIC file which contains encrypted licensing information. This scheme makes it possible to provide electronic online version upgrades via CompuServe. Once a new evaluation version has been posted in the NVENB forum section 18 on CompuServe, you simply download the evaluation version and copy it to where your X-OUT4.LIC file exists. The information in the X-OUT4.LIC file converts the evaluation program into a fully-licensed version.


Import User Names

You can quickly import user names into x-OUT4 from an ASCII text file. The text file should include only one name per line with each line ending in a carriage return.

You will be prompted to enter a valid file name from which to import names. You may also select the user access and alternate for all status for all user names to be imported.

Note that x-OUT4 will check each imported name to ensure that it is not a duplicate.